Job Description

About the Role

Our client, a fast-growing AI Startup, is hiring a Recruiting Coordinator to deliver an exceptional candidate experience and keep our interview process running with speed, clarity, and polish.

You’ll be responsible for managing logistics, communication, and candidate-facing interactions from end to end. This is a high-trust, high-tempo role that combines operational detail, people-facing execution, and constant problem-solving. On any given day, you might be moving candidates between rooms, hunting down interviewers who missed their slot, sending last-minute calendar updates, or drafting thoughtful logistics emails (often all within the same hour).

This role is ideal for someone who loves to get things done , loves to wear lots of hats, and doesn’t flinch at the grunt work that makes a high-performing org run smoothly. You will be the person who ensures that our recruiting process not only works, but works beautifully .

Location: San Francisco (SoMa)

Schedule: M-F onsite

Hours: 9am - 6pm with heavy overtime

Salary: $85,000 - $120,000 + Bonus + Equity + Benefits!

Key Responsibilities

• Own candidate scheduling processes. Coordinate phone screens, onsites, and multi-session loops across multiple time zones and calendars with speed and accuracy.
• Be the face of the company. Greet candidates, guide them between interview sessions, troubleshoot day-of issues, and make them feel cared for throughout the entire experience.
• Ensure end-to-end clarity. Draft logistics emails, prep interviewer briefs, manage candidate trackers, and follow up with professionalism and consistency.
• Move fast when things go wrong. Track down missing interviewers, resolve real-time issues, and keep the day running no matter what comes up.
• Keep everyone aligned. Communicate clearly and proactively with recruiters, hiring managers, and interviewers to make sure no thread drops.
• Improve the system. Flag weak points in the scheduling or communications flow and suggest process changes that make things faster, clearer, and more consistent.
• Support the full recruiting operation. From running candidate dinners to coordinating offer letters to pulling post-onsite feedback, you’ll help make hiring feel intentional and smooth.

What We’re Looking For

• You have grit. You’re not afraid of manual work, fast context-switching, or putting in the time to get things right.
• Prior experience in admin, recruiting, coordination, hospitality, sales, events, or startup operations.
• You are detail-obsessed. You catch what others miss.
• You move fast and keep things moving. You manage multiple threads without dropping them, and people trust that if it’s in your hands, it’s handled.
• You care about people. You treat every candidate with warmth and attentiveness, and you help interviewers stay grounded and informed.
• You communicate clearly. Your Slack messages, emails, and docs are thoughtful and professional, even when you’re in a rush.
• You’re eager to learn. You get better every week by reflecting, asking questions, and suggesting improvements.

Bonus (But Not Required)

• Experience in recruiting, coordination, hospitality, sales, events, or startup operations
• Familiarity with Notion, Slack, Google Calendar, ATS systems, or basic trigger automations
• Exposure to fast-paced environments or customer-facing roles

We will consider qualified candidates with criminal histories in a manner consistent with the requirements of the San Francisco Fair Chance Ordinance. California applicants, please view our Privacy Notice here: .

Career Group is a premier, Women-Owned recruiting agency and a widely recognized name in corporate and administrative staffing. We connect our candidates with job opportunities at leading companies nationwide. When you work with a Career Group recruiter, you gain a strategic career advisor for life. Submit your resume to get started today.

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